InfoScan - A smart way of scanning

InfoScan is a smart way of scanning for document management to capture information digitally with simplifying and high speed scanning. It's automatically split scanned papers to document based on the barcodes, page count and blank page. InfoScan creates smart indexing to capture accurate and efficient information with minimal manual data entry. Its create indexing with numerous methods using Barcodes, OCR, Zonal OCR, DBLookup, List etc. InfoScan support various automatic and manual export options with reports and audit logs.

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Amazing Modules

Security

InfoScan provides the ability to configure users and their access, so the user will be authenticated on login and will be authorized to access any feature based on permission.

Masters

Masters contains the management of master data that is required to setup and start with InfoScan. The management of master data include the CURD operations.

Scanning

Scanning allows the speedy scan of the bulk document from the scanner or folder which quickly converts batches of paper into high-quality images with auto document separation.

Indexing

Indexing automatically extracts important information such as machine printed text, barcodes and OCR based on the index settings and validation rules.

Export

Export module allows the users to export Documents and Folders at various locations and targets along with the Documents with the index information in a text/XML file.

Help

This module contains help manual to explain the features with details steps. It also facilitates the support information, version information, and license management for user.

Coming Soon

Dashboard

A graphical representation of job status for clients, monthly analysis for completed jobs, revenue, and running jobs.

Billing

Generate billing based on the various method for scanning jobs.

Reports

Generate various reports for audit log, doing analysis and for senior management analysis.

Security Features

Here are the list of all feature available in security module.

Authentication

Login screen is used to authenticate and validate the user.

Autherization

Admin can provide the access permission on various modules to the user.

InfoScan Security

User Management

This allows to add/modify/delete the user and manage access permissions. Admin can also disable the user.

Reset Password

User can rest/change their password using this features.

Masters Features

Here are the list of all feature available in master module.

Client Management

List and search all clients with add/modify/delete operations.

Job Management

List and search all job with add/modify/delete operations.

Batch Management

List and search all batchs with add/modify/delete and lock/unlock operations.

Masters

EMail Servers

List and search all Email servers connections with add/modify/delete operations.

Database Connections

List and search all database servers connections with add/modify/delete operations.

Scaning Features

Here are the list of all feature available in scaning module.

Scan Settings

This allow to select scanners/folder scan and define different scan settings like Duplex, Delete Blank. Auto Rotate etc.

Seperation Settings

Settings such as Blank Sheet, Page Count, Barcode etc which separate document automatically.

Split Document

This allows user to split one document pages to multiple documents.

Merge Documents

Select and merge multiple documents into one document.

Scan

Flag Document

User can flag any document, page, and image and attaches some notes which are highlighted with a flag in the tree.

Image Manipulation

This feature allows operations like ZoomIn, ZoomOut, Rotate, Zoom to Area etc on the scanned image.

Search Document

The document can be search based on name and index data with various conditions and wild card support.

Copy To Batch

Selected document can be copied to another batch with the same or different job with all properties and index data.

Indexing Features

There are several type of index, user can use to generate index data.

Index Settings

Settings contains the type of index and its related settings. It also contains validation rules and other properties like Sticky, ReadOnly, Required, Page No, Order No, Data Type (Number, Text, Date) etc.

Type: Barcode

This type of index contains a barcode value from commonly used 1D and 2D barcodes. User can define the barcode position and barcode index in case of multiple barcodes.

Type: Database List

Write your own query to retrieve a list of values from your database. Supported databases are: SQL Server, MY SQL, MS Access, MS Excel or any other ODBC connected Database.

Type: Database Lookup

This type of Index will lookup a value in a database Table or Query based on parameters provided through other index fields.

Type: List

This is a list type index which allows user to chose the value from the list. Use can provide the list options manually in text format.

Type: Normal

This is a normal index which contains the simple text value. Its data type can be Number, Text or Data format.

Type: Webservice List

Make use of Webservice API calls to retrieve a list of possible index values from external systems.

Indexing

Type: OCR Zone

For this type, user has to select the region on the document and InfoScan automatically extracts index field data from documents.

Type: Serial No

For this type of index, InfoScan automatically generate the serial no based on the defined suffix and prefix.

Auto Indexing

InfoScan allows to perfrom auto indexing which extract the data from document automatically based on the index settings. After that user can manually manipulate the index data.

Easy Navigation

InfoScan provide the easy navigation for documents. Users can train InfoScan to locate the key index information in a document and it will automatically remember that location and extract the data from future documents. This feature reduces the time it takes to process documents and makes indexing much easier for users.

Document Search

Documents can be search based on name and index data with various conditions and wild card support.

Flag Document

User can flag any document, page, or image and attach some notes which are highlighted with a flag in the tree.

Export Features

The Export Module allow the users to export Scaned Documents in different format along with index data with a detailed export log.

Export To File

Allows user to export document on shared directory or local directory.

Export To SharePoint

Allow user to export on SharePoint with form and windows authentication. A user has to select the library and map fields with index fields.

Export To Email

Allow user to export and send the document in the email. User can define the HTML email template which supports advanced formatting with inline image attachment and index parameters.

Export To Database

Allow user to export the documents in another database. It supports all major databases including MySQL, SQL Server, MS Access, MS Excel and ODBC.

Export Documents

Export To FTP

Allow user to export documents directly on FTP server with form authentication.

Export To WebServices

Make use of predefined Webservice API calls to export images and index data to external systems.

Export Log

A detailed export log is created on each export activity. This log provides the detailed information for each document and status of complete export.

Auto Export

Auto Export is installed on the server which automatically picks the batches with status 'Pending for Export' and add in the queue to export automatically based on Job Settings.

InfoScan Screenshots

The UI of InfoScan is pritty simple and straight forward as per their modules. Here are the screenshot to get an idea about look and feel of the application.

All Security Masters Scanning Indexing Export
Pricing Plans

No monthly fees! Pay just once and you own the license. An annual Software Maintenance Fee will give you free access to all upgrades and new releases.

Trial Plan
30 Days Trail
  • All Features
  • Limited duration
  • Unlimited Scanning
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Desktop License
$499
  • Limited to single machine only
  • Limited to non-shared database
  • Sharing of Jobs / Batches with other users is not availale.
  • Full Features
  • Unlimited Scanning
Server License
$750
  • Centerlize database
  • Multiple machine installation
  • Sharing of Jobs / Batches among users connecting with same server
  • Full Features
  • Unlimited Scanning
Client Testimonoal

When scanning paper documents into InfoScan it acts like a full data capture tool with automated file separation, barcode recognition, OCR etc., without having to pay per 'click' as other applications require.
That combined functionality is what I really like, a powerful capture solution and a professional document management tool in a single application.

Oidila Matik

Client Testimonoal

The functionality of InfoScan is pretty impressive, specifically if you consider it's price level compared to competitive products and its self explaining UI.
It is simple to use and easy to teach to our employees that are utilizing it.

Petro Peters

Client Testimonoal

A very good solution for business management.
Software quality and easy to use and comparvetly very low cost.

Mark Su

Download InfoScan

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Installation Instruction
Download the ZIP file and extract in a folder.
Open the folder and double click on setup.exe to execute the installer.
Click on 'Install' button. It will install and launch the InfoScan application.
For first time installation, It will show a screen to Setup the InfoScan.
Follow the instruction to activate your trial license and initialize the InfoScan.
Download user guide for more details.
Download User Guide

Contact Us

Mafunyane Technologies
Unit 5
Quagga Industrial Park
38 Eland Street, Kwaggafontein
Bloemfontein, South Africa

Tel. +27 51-5233780

Email : support@infofilesolutions.co.za

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